Invoice Coordinator – Single Home Rental Property Company

Work/Pay Schedule:

• Full-time, temp to hire
• Pay: $21/hr
• Shift: 7:00 AM – 3:30 PM
• Hybrid work model: In-office on Monday through Wednesday, Thursday and Friday work from home 

Job Summary:

The Invoice Coordinator is responsible for managing accurate and timely payments to contractors, vendors, and service providers within the single home rental property company. This role involves processing purchase orders, work orders, and invoices, ensuring that all financial documents align with the company’s policies and property management processes. The Invoice Coordinator plays a key role in maintaining compliance, ensuring financial accuracy, and preventing payment discrepancies while coordinating vendor invoicing, purchase orders, and invoices.

Responsibilities:

Vendor and Invoice Management 

• Ensure vendor compliance and process invoices in accordance with company guidelines.
• Coordinate and review all inbound purchase orders and validate the receipt of invoices against existing inspection reports.
• Research, reconcile, and resolve discrepancies to prevent aging and ensure accurate payments.
• Extract and analyze scopes and bid information from internal property management systems (e.g., Yardi, Primo, CRM).
• Work with internal and external stakeholders to resolve any issues or prevent duplicate payments.
• Submit invoices for payment after auditing and ensuring accuracy.

Purchase Order and Work Order Reconciliation 

• Review and reconcile purchase orders in internal property management software (e.g., ServiceNow and CRM).
• Ensure that purchase orders and work orders receive appropriate approvals, are complete with necessary documentation (invoices, waivers, photos), and adhere to established processes.
• Maintain organized and up-to-date records for audits and reporting.

Compliance and Company Policy Adherence

• Follow organizational systems, programs, and policies related to the accounts payable process.
• Ensure compliance with relevant legal and regulatory requirements, seeking guidance when necessary.

Safety and Professionalism

• Actively participate in the company’s safety program to ensure self-protection and the safety of coworkers.
• Demonstrate ethical, professional, and honest conduct in all responsibilities and interactions.

Minimum Qualifications:

Education & Experience:

• High school diploma or GED required.
• At least two (2) years of experience in Accounts Payable or related financial support roles preferred.
• Experience in purchase order or work order processing is preferred.
• A background in construction, maintenance, or property management is desirable.
• Familiarity with property management software (e.g., Yardi, Primo, CRM, ServiceNow) is preferred.

Knowledge & Skills:

• Intermediate proficiency with Microsoft Excel and Outlook.
• Strong customer service skills with a focus on quality and results.
• Excellent written and verbal communication skills.
• Ability to interact effectively with various teams and departments.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High attention to detail and accuracy.
• Strong organizational and planning skills.
• Comfortable working independently and collaboratively within a team.
• Flexible and adaptable to changing priorities.