Accounts Payable/ Accounts Receivable - URGENTLY HIRING!!!!

An Accounts Payable (AP) Representative or Accounts Payable Clerk typically handles the day-to-day financial transactions for a company, specifically focusing on the payment of bills, invoices, and other obligations. Here's a general outline of the job description for an AP role:

Job Responsibilities:

1. Invoice Processing:

   • Review, verify, and process incoming invoices from vendors and suppliers.
   • Ensure all invoices are correctly coded to the appropriate accounts and departments.
   • Match invoices with purchase orders and receipts to verify accuracy.

2. Payment Preparation:

   • Prepare payments to vendors, including check runs, electronic transfers, and wire transfers.
   • Schedule and ensure timely payments to avoid late fees or penalties.
   • Assist with preparing and maintaining a payment schedule.

3. Vendor Communication:

   • Communicate with vendors regarding payment status, discrepancies, or issues.
   • Resolve any discrepancies or disputes regarding invoices, including overcharges or missed deliveries.

4. Record Keeping & Reconciliation:

   • Maintain accurate records of all accounts payable transactions.
   • Reconcile accounts payable with the general ledger.
   • Assist with month-end and year-end closing processes.

5. Expense Reporting:

   • Ensure that employee expense reports are reviewed, approved, and processed for reimbursement.

6. Audit & Compliance:

   • Assist with internal and external audits related to accounts payable transactions.
   • Ensure compliance with company policies and accounting procedures.

7. Data Entry:

   • Accurately input vendor data, invoice amounts, and payment information into the accounting software.

8. Administrative Support:

   • Provide general administrative support to the accounting or finance department as needed.

Skills & Qualifications:

• Education: High school diploma or equivalent (associate's degree in accounting or finance is a plus).
• Experience: Prior experience in accounts payable or a similar role.
• Skills:
  • Strong attention to detail and organizational skills.
  • Knowledge of basic accounting principles and accounts payable processes.
  • Proficient in accounting software and Microsoft Office (especially Excel).
  • Ability to work independently and as part of a team.
  • Strong communication skills for dealing with vendors and internal departments.

Preferred Qualifications:

• Experience with ERP systems (e.g., SAP, Oracle, QuickBooks).
• Knowledge of tax regulations related to vendor payments.