We are seeking a highly organized and detail-oriented receptionist to join our dynamic team. This role is pivotal in ensuring smooth day-to-day operations and providing exceptional administrative support to our office and customers..

Schedule:
Full-time position with standard office hours Monday through Friday 8AM-5PM

Pay: $18.50+ ( Depending on experience )

Key Responsibilities:

1. Front Desk Operations:

   • Greet and assist visitors, clients, and vendors with professionalism and a positive attitude.
   • Manage the reception area to ensure it is tidy and welcoming.
   • Answer and direct phone calls, handle inquiries, and take accurate messages.

2. Administrative Support:

   • Provide administrative support to various departments, including scheduling meetings, managing calendars, and preparing documents.
   • Handle incoming and outgoing mail and packages.
   • Maintain and update company contact lists and directories.

3. Excel Data Management:

   • Utilize advanced Excel skills to manage and analyze data related to production schedules, inventory, and departmental metrics.
   • Prepare detailed reports, charts, and graphs as needed for management review.
   • Assist in maintaining and updating Excel spreadsheets with accuracy and efficiency.

4. Office Coordination:

   • Coordinate office supplies and inventory, ensuring stock levels are adequate and ordering as necessary.
   • Assist with organizing company events, meetings, and other special projects.
   • Liaise with various departments to support operational needs and address any administrative issues.

5. Customer Service:

   • Provide excellent customer service by addressing and resolving inquiries and concerns in a timely manner.
   • Maintain confidentiality and handle sensitive information with discretion.

Qualifications:

• Education: High School Diploma or equivalent or relevant certification is a plus.
• Experience: Previous experience in a receptionist or administrative support role is preferred.
• Skills:
  • Proficiency in Microsoft Excel.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Excellent verbal and written communication skills.
  • Professional demeanor and a customer-focused attitude.
• Technical Abilities: Familiarity with office equipment (e.g., printers, fax machines) and basic understanding of office software (e.g., Microsoft Office Suite).