Career Openings >> Office Coordinator
Office Coordinator
Title:Office Coordinator
Division:AtWork Internal Careers
We are looking for an internal Office Coordinator. Our Tyler Texas location is growing and seeking a strong player to join the team in an administrative/recruiting role. The Office Coordinator is vital to the success of our team offering wonderful growth potential. Our Office Coordinator role will allow the right candidate to highlight their expertise and bring forward their skills in the areas of executive administration, human resource, sourcing, operations, billing, data entry, and overall excellent customer service.

The ideal candidate will possess stability in their work history with progressive growth of knowledge and responsibilities in their role(s). Keys to success as an Office Coordinator will be a person with high integrity, ability to work at a fast pace with on-time deadline completion, take direction and execute tasks efficiently, represent the firm and our executives with professionalism, and deliver white-glove customer service to our internal and external associates and clients.

Responsibilities of the role:
  • Personally manage all front office operations including greeting guests, candidates, clients, and vendors as they arrive in the office.
  • Take direction to implement process improvement and identify opportunities for efficiency improvement in office operations and workflow.
  • Process all applications and on-boarding documents for our candidate network.
  • Answer all incoming calls for office and conduct soft hand-offs offering personal assistance if a team member is unavailable.
  • Schedule appointments, send calendar invites, and conduct follow-up confirmation calls the day of for executive team and recruiters/account managers.
  • Complete and process all government regulated documents in a timely manner to include eVerify, benefit enrollment forms, and WOTC documents and reporting.
  • Facilitate and process all drug and background screening for applicants while managing final screening confirmation with background vendors.
  • Process and complete data entry for all reporting of KPI's.
  • Communicate all updates to the executive team and staff members in a timely manner.
  • Manage all payroll processing functions to include conducting follow-up calls to clients, candidates and other authorized parties to ensure payroll completion deadlines are met weekly.
  • Conduct research for projects assigned by the executive team.
  • Create PowerPoint slides, reporting documents from raw data, etc. for client account reviews.
  • Coordinate luncheons for internal staff, client meetings, or holiday/special events.
  • Manage all aspects of filing, ordering office supplies, and other office tasks to ensure smooth office function.
  • Engage with social media platforms to include Facebook, Instagram, and LinkedIn to promote company presence and communicate with followers.
  • Sourcing & Recruiting 

Ideal Candidate will possess:
  • Minimum 5-7 years of current work experience in a fast-paced office setting
  • High-volume and staffing agency experience a plus!
  • Social media expertise to include Facebook, Instagram, and Linkedin platforms
  • Excellent written and verbal communication.
  • Advanced knowledge of MS Office, Social Media Platforms, and ATS/CRM software.
  • Innovative, growth mindset with a "get it done" work ethic.
  • High energy and positive attitude
  • Willingness to help others regardless of task
  • Takes initiatives and brings solutions to help the company and team growth

Position Type:  This is a full-time, direct hire opportunity. Monday - Friday 8am - 5pm.  (Ability to work extended hours as needed.)

Perks of the role:  
  • Full-Time, Hourly Position
  • Enhanced PTO Program
  • Health & Wellness Benefits
  • Company Outings
  • Community Service & Volunteer Initiatives
  • On-going Training & Development Opportunities

This opening is closed and is no longer accepting applications
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